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PCCFFAP Executive Council Meeting Nov 4, 2011 CLIMB Center 1:30-3:30 pm
Council Members Present: Caralee Angell, Corrinne Crawford, Jana Daugherty, Ed DeGrauw, Aurora del Val, Scott Dionne, Heather Dittmore, Heidi Edwards, Frank Goulard, Minoo Marashi, Michael Morrow, Nancy Pitzer, Jaime Rodriguez, Peter Seaman, Karl Steady, Rick Willebrand, Jane Zunkel Staff Present: Anita Fox
Michael M. called the meeting to order at 1:30 pm
Old Business:

1. Approve October minutes (MSP; Seaman, DeGrauw, U)

2. Fiscal Karl reported on the first quarter of 2011-2012 (July, August, September) Total assets have gone up; net income is down due to paying the negotiations team; the bottom line fine. [See Karl’s e-mail explaining this] Finance committee met and developed to-do list following the scope of work approved at the retreat. Anita said they are updating policies and procedures which they’ll report to the council. If review is done, the auditor will be asked to attend Dec. 2 meeting. We’ll have a short fraud talk. We’re required to talk about this as a council. Michael M. will be in D.C. for the next meeting so asked if we could put this off until the January meeting.
Introductions (out of order) Peter will act as parliamentarian should we need one

3. Political Action: Jaime reported that Jobs with Justice is now focused on Occupy Portland. Trying to coordinate all labor unions to have one focus point. All these organizations are planning their 2012 strategy. Their Dec. meetings are strategic planning and mobilization. It’s a big election year. CD1 Ballots due Nov. 8th. Suzanne Bonamici over 50% of vote. Rob Cornilles got 70% of the Republican vote. Jaime had flyers for the Nov. 12th activist training. He’ll be there. Three other members signed up so far. Winter School in Newport is a great opportunity to gear up and get more knowledge. Jan 27, 28, 29. Still working on class schedule. So far: public speaking skills; advanced issues in contract administration; using IT tools; governance and basic administration. Rick reported on NOLC. He and Jaime attended last meeting. A lot of support for Occupy Portland. Many giving money. Michael M reminded us that the AFT wants us to participate more with labor unions and get on their boards. Early next year Jan/Feb: schedule a visit from them. Everest Morrow on that board. It’s difficult to get people on the board. Good time to plan ahead. Jaime: AFT Oregon sent a survey. Michael M, Caralee and Jaime will meet to go over.

4. Membership Report Caralee reported that the Timbers Game was a great success. It was difficult to try to save 100 seats in the TA section, so will have assigned seats in the future. We have to make a deposit $250 will secure us in line for group tickets. This will be applied to our tickets. Like to do again next summer and next fall. Plug in to budget.
Discussion about policy for requesting tickets. It has been first come, first served, but no limit. May want to consider 2 or 4 per member. But this is an outreach event. Caralee can e-mail out policies that we can vote on at the next meeting.

Waiting to hear numbers and sizes from Classified before ordering T-shirts. $300 knocked off price since we’re ordering with classified. Membership meetings beginning. Caralee praised SE. Frank has gone along with Caralee. Michael M. went to SE meeting. Martha Bailey offered two hours of her day and ran her around Cascade. Caralee dropped off flyers. Approached to join council. She’s too busy but can be worksite leader. RC next week. Caralee also thanked Nancy & Aurora for walking her around there.
New worksite leaders’ training set for Saturday 11/5. Some from Classified coming. Membership drive: don’t have PowerBarg yet from HR. As soon as Caralee gets, she’ll send it out to us. Membership goals achieved so far: 4 new worksite leaders and 4 new members. Database goals: still working on those for updating Holiday party: in the past it’s been on a Thursday. It’s more of a Classified party that they invite us to. This year we’re trying it on a Saturday because other campuses have a difficult time going home, getting kids and getting there. Set for Saturday, December 10th at Sylvania 12-4. Classified has a committee that’s arranging for music, kids’ food, adult food, cookie decorating, crafts, Santa will be there giving away gifts. Anyone interested in committing in any way, let Caralee know. Committee starts meeting next week. There will be a decorating party. Members helping members (total donation). Classified helped 10 families last year. We may want to do this as well. There may be part-timers who could benefit from this. Someone else usually refers a family who can use some help and a committee reviews. Ask membership for help. Michael M. suggested we do this. Caralee thinks if we should establish something permanent like that. It’s a good, solid program. Still time: meeting Dec. 2 to decide on expenditure. Caralee and Michael M. will sit down with Jean from classified to put some language to this. Blog: Caralee never used Twitter herself, but loves to read. Sat with Bob Kingston, librarian. Social media is a huge part of his job. Suggested survey. Would like to send out a communication survey to members: “How would you like to get information? Will members look at a blog?” Wants to firm up data. David suggested once a week. Caralee has 7 guest bloggers lined up. Michael M. asked if a blog is intended to be interactive. People can comment on a blog. Twitter is interactive and up-to- date. If we can do it through Google, you can get news feeds, people can subscribe to the Federation calendar. It’s all in one place. Blogs are on Wordpress. One free, one for pay. Our Facebook meant to be more information, rather than interactive tool. Ed will start with surveys pretty soon about bargaining. Good questions for survey. Caralee will send out survey to us. Give her feedback.

5. Student evals—Vendor hire Ed updated us on the student evaluation vendor hire. People want to see what it looks like and see what questions are, but it hasn’t been designed yet. There’s been some push back about this being a closed process, and that it’s moving too quickly, but it really hasn’t. Meeting on Monday 11/7 to look at CollegeNet, but not done deal. Must meet criteria from management and faculty. Minoo, Rick, Peter, Michael M. and the negotiating team will be there. Must get message to deans that the faculty member has control of the evaluations, which is what we agreed to. Concern about confidentiality for faculty. Scott Huff talking about assessment of faculty that needs to be done on periodic and systematic basis, which hasn’t been done consistently and hasn’t been tracked. Chris Chairsell concerned that we were found substantially out of compliance with accreditation as far as student feedback was concerned. No tracking whatsoever of student evaluations going on. From the federation viewpoint, the reason we’re doing evaluations is for faculty. College wants to know higher-order, district-level information and track it systematically for us and for our accrediting body. Ed concerned about limited faculty involvement in decision process. There will be an e-mail that will come out following the meeting.

6. Bond strategy Peter and Michael M. have meet with Wing-Kit, Randy McEwan and Linda Degman to discuss bond issues. Peter is less than optimistic about continuing these, believing it is not making a difference. There are people still concerned about bond developments on their campuses. Things will start to happen in spring. Michael M. will send out an email about this. Peter reported about discussions from the TDM committee. There are faculty members who are taking a hard line about transportation, thinking the college should build enough parking for everyone to park. It looks like the College is planning to build a parking garage at Cascade. Peter had the impression that participation on the committee would be more forward thinking. Jane said students are furious about the parking garage. They use alternative transportation and don’t have places to park bikes. It doesn’t seem like it’s up for question. Rick says he heard parking garage was nixed. Corrinne said people at SE don’t know anything about the bond. Peter asked Linda D. if they had something people could subscribe to. There is the website; Spaces needs to be updated and have a space for comments. Michael M. has a lunch date with Pres. Pulliams and will discuss the bond.

7. Occupy Portland Michael M. shared a comment from David. Tom Chamberlain from AFL-CIO requested contributions. Occupiers still there but a moving target. Apparently police chief will kick out. Idealists and homeless people have joined. Do we want to put some money on the table? Caralee asked what other organizations like this do we support. JWJ. We would give money to AFL-CIO. Or we could form an ad-hoc committee from PCC folks. Peter says he’s been following this movement. They’ve made a lot of people angry. Blocking downtown traffic. They want to get enough people sensitized. We should be doing more. We share ideals, but we’re not sleeping downtown. Our work: income inequality. $5 a month fees from banks. Tomorrow is Bankxodus day. People are fleeing the banks. Jana said Occupy protesters are changing the national narrative. Jane says we have to be careful about where the money is going. Other groups are joining. It’s not like JWJ, which has a clear platform. Corrinne has heard some negative comments from PT faculty at SE about the movement. How can we participate without money? We do support jobs. Michael M. heard from 5 faculty who are already working with the movement. The newsletter could cover why this is happening, why we need to support it and why we’re involved. There was a request that we give funds through AFL-CIO. Jaime says there will be pros/cons. He supports having money go for a specific cause. He’d rather go through Jobs with Justice. Jaime, Michael M., and perhaps David will check in with Jobs with Justice and get back to us to see how we can get involved.

New Business:

1. Member grievance concerns Outcome: Information about, insights into member’s claim of grievance, possible additional action
Move into closed executive session at 2:50 pm, MSP (Angell, Degrauw, U). Staff and guests left meeting. Topic: responding to member’s request and affirming established grievance procedures and protocols.
After review, the council votes unanimously to decline to act on the member’s requests (of October 27, 2011 and November 4, 2011), and affirms established procedures for handling grievances; MSP (Goulard, Angell) with friendly amendment. Move out of executive session at 3:50 pm (MSP; Willebrand, Angell, U)

2. Health Insurance workshop summary Ed, Caralee, Karl, Jana - tabled Outcome: Council awareness of new directions in health insurance per legislation

3. Staff Contracts All - tabled Outcome: Review and approve LR and OM contracts

4. Scheduling Holiday Party, Dec and Jan Council meetings Outcome: Decide dates for three upcoming events [discussed out of order above]

Reports Pres: ProDev at CLIMB, Qs for Pulliams, DC Leaders conf in Dec, Local Prez/Uniserv mtgs Nov tabled
Grievances: FT, PT, AP Campus VPs Reports sent via e-mail
Adjourn 3:52 pm; MSP (Angell, Goulard, U)
Post-meeting debrief, Lucky Lab (SE 9th and Hawthorne) Next meeting: December and January TBD CLIMB Center

Draft minutes submitted November 11, 2011 by Heather Dittmore, Secretary Amended December 2, 2011 by Heather Dittmore, Secretary

PCCFFAP Executive Council Meeting Minutes
June 3, 2011 CLIMB Center 305 1:30-3:40
Light lunch served at 1:00

Members Present: Angell, Crawford, DeGrauw, del Val, Dionne, Dittmore, Goulard, Morrow, Pitzer, Rives, Rodriguez, Rust, Seaman, Stockton, Steady, Willebrand
Staff Present: Cannarella, Fox
Michael M. called meeting to order at 1:33.
Council positions: Appointments and ratification
? Appointments of Heather Dittmore, Secretary, and Heidi Edwards, VP for Extended Learning Campus approved; MSP Rives/Degrauw
? Vacancies - losing Matt PT Faculty SYL; Marlo, AP SYL, FT, PT Cascade also needed
Old Business:
1. Treasurer/Finance Committee/Budget Report – Karl, Frank, Anita (Item taken out of order)
? Karl e-mailed out proposed budget for next fiscal year that begins in July. Karl gave treasurer’s report. Over by $50,000. Per caps paying more (more members). Looks good.
? Anita reported on banking. Money Market and Checking accounts opened. $60,000 moved to OnPoint. $60,000 sent to Capitol One (Money Market). Account now has $161,000.
? Michael M. showed budget. New budget reflects actual spending. Membership development increased (more meetings and activities) now with half-time membership person.
? Anita reported that there have been a lot of donations for Rowan. Can we up the member match since we have so much money? She needs $26,000 for the surgery. Motion to increase the match for Rowan Wolf to $2000; MSP Rodriguez/Seaman. Michael M. can include that information in next memo.
? (Anita and Michael C. excused to discuss their raises.) Proposed 4% COLA. Anita is going from 32 hrs/week to 40 hrs/week. We pick up 50% of office manager and 60% of labor relations. This expense is shared with the classified federation and they approved this change.
? Video about the budget and the budget process available to those interested. There’s room on the finance committee for those interested.
? Motion to approve budget; MSP Angell, DeGrauw
2. Approve minutes from April and May 2011 (item taken out of order)
April minutes not available last month. David clarified that AFT Oregon “recommends” rather than “endorses” candidates. Approve April minutes; MSP Degrauw, Angell
May minutes Done from a tape and look like a draft. Motion to approve May minutes next meeting and have secretary revise; MSP Rives, Angell
3. Bargaining – Ed (resume agenda order)
Bargaining will continue and should wrap up in summer.
Senior Part-Time is the largest discussion point. Management welcoming but pushing back. They want external hires to increase diversity (of interest to Board members). High hopes that we’ll get something out of this. PT issues are hinging on this process.
Background checks have been implemented for new hires, but not for those who are already here.
Student evaluation discussion continues to be hot and heavy. Some faculty feel strongly about administration having access to student evaluations. All courses will be evaluated online through a student evaluation tool every term eventually. How there will be access currently unknown.
Economic package: some idea for how will it be divided up (senior part-time, COLA, professional leave, health care). Health insurance: Like to increase to 75% for family for FT and from 60 to 65% of self-only and self + 1 and family. People at the top only get COLA. 36% of FT at the top step. FT enhanced retirement package (early retirement incentive now 55-61. Move to 58-65 and a $400 monthly stipend for 4 years) or 30 years. This is a savings to the school. Some push back about brain drain but best faculty will continue to teach PT. Tied to PERS. Trying to enhance the contract without flashing that PCC got 4-5% COLA. We have to sell this to members. Pulliams has to sell this to Board. Must align with Classified.
AP internal transfer
Good news for Willow Creek and Metro from Department of Human Services. There will be reductions; some will be working 80% but the huge cuts don’t look like they will happen. Worst case 80 layoffs. Jaime: 16-20 layoffs in Washington County, who could be brought back in once things pick up again.
4. Membership – Caralee
Caralee thanked everyone for coming to all the membership meetings over the last month. Some very well attended. Photocopies of the meeting flyers given to departments. Goal was attract as many people as possible and to recruit more worksite leaders. Sara Treadmill Nelson interested in being more active Worksite Leader. Worksite leader dinner successful.
Caralee needs more help with phone calling, coordinating. Talk to people on your campuses. 1 hour per month. She passed around membership list from Membership Suite. Help with outreach; check if they’re members: “Have you activated your membership?” Ask if they know we’re bargaining. Michael M. will email everyone on the list to let them know about bargaining and membership. Must be members to vote on the contract.
Timbers Soccer game July 30th 8:05. Great for membership development. Families invited. Email Caralee if you’d like tickets.
5. Political Action: May Elections – Minoo, David R., MM
Minoo at wedding in Ohio. No debrief/post-mortem. Our recommended candidate lost. New VP for political action is Jaime. Michael M. and he have been in contact about what to do for big election in 2012. We lost 6 house seats in Salem. We will have 4 board seats up and need to plan more in advance. Sept. 9th and 10th Jaime will attend an event.
7. NOLC Report and Delegate Call, Saturday dinner – Rick
Tomorrow is the annual awards ceremony. Labor councils are the representative bodies of unions of a particular area. The NOLC is a union of all the unions in the area that endorses candidates and gives them money. It’s a place where we get more power if we get involved in it. We need more delegates from our union attending the meetings and get on the executive council, where most of the work gets done. This helps who gets endorsed.
David: AFT would like to get people more active. Union members could be much more active in the Portland area. Labor movement could be transformed with more participation. A lot of potential.
We can have up to 7 delegates. There are 4 active members (3 active spots): Michael M., Jaime, David, Rick. 4th Monday of every month at 7 by airport. Good information about what’s happening in other locals. It could be about community and more than just unions. (no additional delegates recruited)
New Business:
1. Scheduling program posing problems for PT faculty at SE: Corrinne, Frank
Corinne: At least two part-time instructors have lost one class because of switch over from block schedule at South East. Some issues: child care, class disappeared. Sylvania already made this switch and has adjusted. SE may be more of a problem because of space. Better for the students in the long run.Logistically the chairs can go in and make changes. No action taken.
2. MoveOn as a potential involvement for the Federation: Scott D.
MoveOn.org is focused on political/social ethics and started SignOn.org Something we can participate in to prepare for 2012 which may be brutal. The minute Republicans start union bashing, we send out a petition for members, friends and family to sign to stop it. Senate and house member automatically sent message with zip code. Michael M.: This could be something for our website, part of an e-mail or a blog. to consider as we expand and refine our website so members could be part of a dialogue online. The better interconnected we are, the better. Could be a useful tool during elections for information and commitment to an issue. Other organizations we may want to connect with: Dream Activist, economicfairness.org, Our Oregon/Defend Oregon. Caralee has a request in for a number we can text from to send to members. David: suggestion to run by Marcus Swift, AFT Political Organizer to be aligned with their message
3. Schedule: July meeting, September planning retreat, September picnic (3:10-3:20)
? July meeting: July 22nd. 1-4 at Caralee’s family farm in West Linn. Anita and Caralee will get together to plan food. We’ll try to carpool. No meeting in August.
? Planning Retreat. Full day. Kennedy School. Same day as picnic. End at 4.
? Picnic. Friday, September 23. Recruit help for picnic set up.
4. Summer training opportunities: MM, David R., Caralee, Michael C.
Leadership Forum: Washington, Oregon AFTs July 15th and 16th
5. Reports
Peter reported on the board candidates. Discussions here didn’t translate into a lot of action on behalf of the candidates we endorsed. What are people willing to do to help the candidates? We were a bit naive. We needed to have reached more union households. Next time we need to understand process and what it takes. Ed said we should be identifying candidates now. Start early. Jaime is involved with Washington County Democrats. Anti-union sentiment is taking its toll. There’s more opposition that there was before. It’s important for the College to know that we’ll get active if we need to. Let’s be more involved with board members outside the meetings.
Labor Rep – Michael C. Passed out report
Grievance – Ed, David, Mandy David: assignment rights. Dean late with assessment. Unemployment compensation in Summer - reasonable assurance. Campus Reports/Issues – All No other reports or issues were given
Thank-yous and adjourn (3:40) MSP Angell, Rust
Post-meeting discussion at Lucky Lab
Approved July 22, 2011 by Council. Amended September 15, 2011 by Heather Dittmore

PCCFFAP Executive Council Meeting
Friday, May 6, 2011
Climb Center 1:30-4 pm

Lunch served at 1:00
Call to order by Michael M.
Welcome and Introductions
1. Federation Fiscal Budget for 2012
Frank presented the federation’s fiscal budget for the next year. Some line items were discussed. For example, Ed’s position is already paid, so no more money was added. We expect dues to be about $930,000. 6% was used to estimate the rest of the year. Bargaining is at $0, but is paid in summer. Maureen is now split with Classified. Now the accrual is budgeted instead of paying the expenses and then being reimbursed by Classified. The Membership Development line item was increased to $27,000. Questions and comments about the budget should be addressed to budget committee and not staff since they are part of the budget.
2. PCCFFAP Mileage and Travel Policy
Caralee had asked to add this language to our procedure (see attached handout) MSP
3. Political Action Update
Minoo talked about the upcoming special election; specifically about Zones 2 and 7. Micro brought handouts and posters which can help with conversations with members. These cannot go up on campus, but they can go on community boards. Anyone interested in helping can contact Micro’s campaign manager. Michael M. reported that Classified wouldn’t have time to participate in the process but would support the faculty’s recommendation. At the request of our local and local 3922, AFT-Oregon is contributing $10,000 dollars to efforts to help elect our recommended candidate in Zone 7. Since the two locals at PCC, 2277 and 3922, differ on recommendations for College Board candidates in Zone 2, AFT-Oregon has declined our requests for assistance in that election. Michael M. was optimistic about Chuck Riley. Calls by AFT, the democrats and other school boards are going well. Minoo asked people to make calls, and talk to friends in support of both Micro and Chuck. Michael M. will send out a listserv e-mail.
NOLC Report
Rick reported that NOLC has endorsed Chuck. More council members and delegates are needed to participate in NOLC meetings. Michael M. will make it a point to attend. David urged us to increase our participation in the labor council. It is in need of new leadership. The meetings are the 4th Monday of every month.
4. Elections for Council Positions
Michael M. reported on the election next month for everyone who wasn’t put into office last year.
Marlo wants to step down and focus on being a mom. She’d like to be a worksite leader and maybe come back later. David will be stepping down as grievance officer. Minoo might be interested in that position. Jaime, Minoo and David are all staying with the Council; just moving to new positions.
Michael M. will get a list out to everyone along with a request for how to fill the CA VP slots for PT and FT faculty. A VP for FT membership is still needed. The publicist position is being teamed.
5. PCC Budget
Michael M. went over the College budget for the next biennium. (see insert) He went over the chart showing state funds are down to ?. If the trend keeps going, we will no longer be a public school; we will be private, and our students will be paying higher tuition. Frank reported that the general fund is what we are bargaining with. It is separated by specific line items: 80% is personnel. There is a 7% ending balance. $23 million extra is in contingency, which allows for any budgeting mistakes. 1.5 is an estimate for construction. Michael M. said $400 million is budgeted. They have 2.5% budgeted for COLAs but can’t include that because it could be construed as bad faith bargaining. We need to become acquainted with this because Frank will be leaving us in the hopefully far future.
6. Personal Issue with a Member
Member Rowan Wolf has a life-threatening disease and needs help with the cost of the surgery. Frank made a motion to create a matching fund for her to help with medical expenses (MSP). Jaime made a friendly amendment to expand the amount to $1600 (MSP). Michael M. will send an e-mail with a deadline of June 10th.
7. MHCC Potential Strike
If Mt. Hood Community College strikes, our members are asked not to participate in taking any positions from Mt. Hood faculty. Michael C. shared that there are two unions at MHCC, PF and FT. PT has no strike clause and would still need to go to work.
8. Bargaining
Management wants more student assessments. There are worries about focus on one bad evaluation out of hundreds of good ones.
PT Issues
The team is putting together a package for management: FT part-timer. These super part-timers would have an annual contract and participate more in the department. There could be 300 of these positions. Those with 1800 hours of teaching would be eligible. There are three colleges that do this already. Managers are looking forward to hearing about ideas. Early retirement will be coming back up, recalls and transfers. COLAs are 1 million a percent.
OEBB Implications
Michael C. talked about the increased costs for medical and dental and how they would impact bargaining.
9. Workforce Development Job Situation
Jaime asked for assistance to the 40-60 employees in the Workforce Development Department who may potentially lose their positions June 20th. They have many transferable skills and could easily transition to other AP and classified positions.
Next meeting: Friday, June 3, 2011 1:30 p.m. (lunch at 1)
Meeting Adjourned
Minutes approved July 22, 2011 by Council. Minutes amended September 15, 2011 by Heather Dittmore.

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